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Focus Productivity

Increase Productivity Through Consistency

Productivity & Consistency

Consistency Increases Productivity

Recently, during one of my downtime breaks, I found myself reflecting on the times that I’ve felt the most content and satisfied with who I am and where I find myself.

As I thought about the different phases of my life I found that the times when I felt most content compared to those when I didn’t, were when I got involved in activities that required me to put in consistent effort and maintain a certain level of discipline, whilst at the same time being able to track my progress in said activities.

Conversely, the times where I had no direction and seemed to be doing things ad hoc were the time times where I felt most stressed, unsatisfied, and least productive.

As we’ve slowed down a little after our last busy stretch, we discussed how and why this was and wanted to share a little of our discussions with you.

ncrease Productivity Through Consistency
Photo by KRISTINE ISABEDRA, Weekend Brainstorm 7

In a Slump

I, like most people, get fed up from time to time, especially when I’ve got a lot to do, but for whatever reason, I don’t start them; or when I do start them I realise that I have more work than I planned for!

Frustration soon sets in because it either feels like it’s impossible to make any progress or I become overwhelmed and eventually nothing gets done. It only takes a few sessions like that to cause your productivity levels to fall into a slump whilst your dissatisfaction levels reach all time highs.

And, as is the case with these kind of situations, you can find that your lack of progress leads to less productivity which leads into even more lack of progress, and so it goes on.

The Lack of Progress

The feeling of not making any or significant progress whether related to a specific life goal or routine tasks can lead to feelings of despair, helplessness or even depression.

Perceived failure to accomplish a task or reach a goal can reinforce a negative self image which can make it more difficult to start any future projects for fear of failing again.

This compounds the problem because the act of accomplishing a goal or completing a task can help raise your self esteem which can then act as a positive reinforcement mechanism to help fuel your will to complete further goals.

Turning things Around

Fortunately the steps needed to break out of this cycle are relatively simple to start. The trick is continue to use them until they become a habit or part of your being.

  • Divide and Prioritise
    Whatever task you have, look at what the big goal or purpose is and keep this as the higher level or main purpose for the sub task(s).
    Subtask(s) are made up of the smaller tasks that need to be completed in order to complete the higher level goal. Make these subtasks as small, focused and defined as possible.
    The result will be that you have manageable, and more importantly, visible steps towards your goal. Each task completed helps motivate you to do the next one as you come closer to achieving your goal.
  • Do something every day towards your goal
    Make it your number one priority to do something towards your goal every day. This will give your willpower a boost so that it eventually becomes second nature for you to complete the tasks that get you closer to your goal. As you become more proficient your productivity levels will grow and you’ll be surprised at how quickly you can get things done.
  • Stay Consistent
    Even when you don’t feel like doing your planned tasks for the day, just start. The act of starting can help focus your mind for the task at hand and you may even be surprised at how productive you’ve been when you finally complete your task(s).
    For example, I’m writing this after a long day of training, completing various planned tasks, completing various unplanned other tasks, and feeling like I want to go to bed. However, the consistency bug is in me now and I’m happy with the results so far 😉
    Also, schedule your planned work for the same time every day! I’ve found that by doing this I now naturally find myself just getting on with my tasks without too much pontification.

What We’ve Learned

There’s nothing said in this blog that we don’t already know:

  • Plan, divide and prioritise your goals/tasks
  • Work on your tasks every day
  • Stay consistent

Being productive can help you feel more content with yourself and your life in general, and being content helps to boost your productivity.

Progressing from Here

I don’t think life is all about goals, but they are a useful tool that can help you appreciate life in general. Tell us what you think in the comments section below.

I’ll leave you with a quote from Personality and Social Psychology Bulletin , Volume 34 (11): 14 – Nov 1, 2008. Take it easy people…

“There certainly are benefits to thinking of goals at a higher level; these higher level goals are more self-relevant and holistic and give us a sense of direction in our lives. However, when focusing solely on the higher level goal, a person is more vulnerable to the detrimental and amotivating effects of momentary failure. This does not mean we should never look up from what we are doing: There are times when the prize must be referenced, re-examined, or even rejected. However, as a general strategy, it seems that especially during times of difficulty, it is more beneficial to keep your nose to the grindstone.”

Houser-Marko, L., & Sheldon, K. (2008). Eyes on the Prize or Nose to the Grindstone? The Effects of Level of Goal Evaluation on Mood and Motivation. Personality and Social Psychology Bulletin, 34(11), 1556-1569.
Categories
Energy Exercise Focus Productivity Staying Awake

Boost Your Productivity, Focus and Wakefulness

V-CAF watchOS/iOS/macOS

Stay Awake, Stay Alert, Stay Focused

We’ve been a little busy over here at V-CAF. Tight deadlines, issues to fix and increasing demands have been taking their toll for the past few weeks!

Anyways, being that we espouse the virtues of working smart without having to resort to caffeine, I thought I’d share some of the techniques and processes that proved to be invaluable .

In a relatively short amount of time, we accomplished a fair amount (if I may say so myself), and I hope that you’ll find what we’ve done inspirational and more importantly, useful to you.

V-CAF Stay Awake, Stay Alert
Use the Apple Watch app with the Mac desktop app to help keep you awake, alert and focused.

Heavy Workloads

Since the new year I’ve had a ton of work that I’ve been committed to. We had decided to make some major changes to our app V-CAF, which included a new version compatible with macOS desktop and laptops.

Unfortunately at the same time we also had personal commitments that couldn’t be ignored, and would take up a great deal of our time.

My head felt like it was going to explode and at the time I had no idea how we could honour all those commitments.

Decline in Standards

A lot of people faced with tight deadlines tend to power through and force themselves to achieve their goals through thick and thin.

I’ve done this in the past, and although I met most of the goals, I knew that it wasn’t my best work, leaving me feeling flat and exhausted.

Working like this once in a while doesn’t do too much harm, but if it starts to become a regular occurrence both the quality of your work and temperament can suffer.

Quality Wins

So, how did we get through our recent busy spell? By using some of the techniques that I’ve written about in the past, and using some new combinations.

  • Planning Work Ahead of Time
    Before diving straight into the tasks, we planned the order and importance of work that needed to be done. This way we had a clear view of what work should be done and a clear indication of what work had been done so that we could visibly track our progress. Tools such as Kanban or Jira are good for tracking your progress. (both are primarily aimed at software development, but can be adapted to any project or task)
  • Breaking Down Tasks Into 20-25 min Blocks
    Instead of trying to complete everything at once, divide and conquer. Each of the major tasks were broken into smaller sub parts, which had the result of helping us to focus on one specific issue at a time. This helped us to work faster and improve quality. The Pomodoro technique worked wonderfully here – The Pomodoro Tracker — A useful tool for time management based on Pomodoro Technique.!
  • Take A Break When Tired
    It can be hard to stop when you are tired, especially when a deadline approaches. Also most people become so focussed on their work that they don’t realise how tired they are, but working whilst tired leads to an increase in the probability that the quality of your work will diminish. V-CAF, an Apple Watch app, informs you when your alertness decreases and is ideal for helping you stay alert and focused.
  • Get Enough Sleep
    This is the master key to all the other techniques. I don’t know about you, but when I have tight deadlines I tend to work longer hours and cut into my down time, which in turn cuts into my sleep time. Again, once in a while is okay, but constantly working like this for a week can really have a detrimental effect on your productivity.
    Prioritise your sleep. Make time for it and get enough good quality sleep. If you are finding it difficult to sleep (due to stress for example), then try exercising at some point during the day for 30 minutes or more. Exercise has been proven to improve the quality of your sleep almost immediately! Just make sure you don’t exercise within two hours before you plan to go to bed.

In Retrospect

These are the main techniques that I used and they worked well. Not listed are the new combinations that we tried and got very positive results from.

As an example, one of our tasks was to create V-CAF Desktop. We had built desktop applications for other platforms, but this was our first for macOS.

To help us achieve this goal we planned the tasks that would get us to our desired result, and stuck to using V-CAF the watchOS app to keep us from working whilst being overtired. In addition we added another task that was dependant on completing the desktop app which involved using V-CAF desktop to complete the video editing and sourcing tasks.

This allowed for us to test the desktop app in the real world whilst completing another of our tasks. A classic “Two birds, one stone” situation, that helped us boost both our productivity and quality.

Conclusion

Increasing your productivity, focus and wakefulness doesn’t rely on any one special secret technique, but the willingness to experiment and find what works for you.

Before you start your next deadline or goal plan which techniques you’ll try.

Finally, post your tips and the techniques in the comments so that we and other readers can try them out too!